Advising Office

Office Hours
8:00 a.m. - noon and
1:00 p.m.-5:00 p.m.

Advisement Hours
9:00 a.m. - 11:30 a.m. and
1:00 p.m. - 3:30 p.m.
Monday - Thursday
Advisement is by appointment only except the week before and the first week of classes.

Phone
602-827-2547

E-mail
bmi@asu.edu

Address
Arizona State University
Department of Biomedical Informatics
425 N. 5th Street
Phoenix, AZ 85004

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Advising Office Policies

Late Add Policy

First week of classes
Students already registered for the term can add and drop without special permissions if there are seats available in the class AND if the student has the appropriate prerequisites. Students not already registered must fill out the registration form and obtain the faculty’s signature.

• If the class is full, the student cannot register. It is the policy of the department that NO section-full overrides will be granted.
• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a Prerequisite Override Authorization Form AND there are seats available.

(For summer sessions, this period is marked in the bulletin and is usually the first two days of the term)

Second week of classes (Late Registration)
During this week, the student can register if they do the following:

• Bring to the Department of Biomedical Informatics a Drop/Add or Registration form signed and dated by the instructor. Students enrolling for the first time must fill out the registration form. Students already enrolled must fill out the drop/add form. This form should also include a note from the instructor allowing the student to make up the work. The BMI advisor will make sure that the student has the proper pre-requisites AND that there are open seats in the class before signing the form. The student must then register in person at the registrar’s office.
• If the class is full, the student cannot register. It is the policy of the department that NO section-full overrides will be granted.
• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a Prerequisite Override Authorization Form AND there are seats available.
• During this week, the student no longer has an option to drop a course. Students may instead withdraw from a course.

(For summer sessions, this period would include the third day of the term for the five week and the eight week session.)

Third week of classes (Late Registration)
During this week, the student can register if they do the following:

• Bring to the Department of Biomedical Informatics a Drop/Add or Registration form signed and dated by the instructor. This form should also include a note from the instructor allowing the student to make up the work. Students enrolling for the first time must fill out the Registration form. Students already enrolled must fill out the Drop/Add form.
• The student will also be required to provide a written rationale and supporting documentation for registering late. Possible reasons include:
• Sudden injury or unexpected illness of student.
• Certain travel situations beyond the students’ control.
• Circumstances created by the university.
• The BMI advisor will make sure that the student has the proper prerequisites AND that there are open seats in the class before signing the form. The student must then register in person at the Registrar’s office.
• If the class is full, the student cannot register. It is the policy of the department that NO section-full overrides will be granted.

• If the student does not have the proper prerequisites, they can register for the course only if the instructor signs a Prerequisite Override Authorization Form AND there are seats available.

(For summer sessions, this period would include the fourth and fifth day of the term for both the five-week and eight-week sessions.)

Override Policy

The BMI department will process course prerequisite overrides with the following stipulations:

• The department will give NO section-full or time conflict overrides.
• All non-major or non-degree students seeking to take BMI courses will be granted access to the class with instructor approval and at the discretion of the BMI advisor, based on course enrollment and availability.
• Nonmajor and nondegree students may not take more than nine graduate level credits.
• Nonmajor and nondegree-seeking students must have at least a 3.00 GPA for graduate students

Withdrawal Policy

Students have 10 weeks to withdraw from a course without penalty (see the bulletin for dates for the summer term). This university policy allows students time to work with the instructor and to seek tutoring in order to be successful in the course.

Students can withdraw from courses through the registrar’s office or on ASU Interactive without the approval of the instructor or an advisor. Please make sure that withdrawing from a course or courses does not affect progress in your program, your visa, scholarship or financial aid status.

After the 10 week period, the department will not grant any late withdrawals. No exceptions will be made to this policy. Students have the option of a complete withdrawal, meaning, withdrawing from all courses for the term.

My ASU will remain available for processing a complete withdrawal for all students prior to the first day of each semester. However, after the first day of the semester, complete withdrawal via My ASU will be available only to graduate students. Summer and winter sessions will not be affected by this process change. Published withdrawal deadlines will remain in effect for all terms.